Business trips are extremely important in order to ensure the sustainability of a company. To meet collaborator, to negotiate or to conclude contracts, to attend conferences or to simply courtesy visit, the causes of a business trip are vast and varied.
Although these business trips allow you to travel and discover new things, they are no less important and tiring! It is therefore essential to maintain efficiency and productivity levels similar to the one you can have in your office.
That is why we have established a list of six points that can help you stay productive throughout your business trip.
1. Make a “to do list” and a schedule for business trip
Most of the time, your program for a business trip is rather busy. Between meetings, meeting preparation and business meals, you will have some troubles to find free time to complete an unexpected task!
That is why I strongly recommend that you establish a “to do list”, with all the missions and other tasks you will have to do during your business trip. Make this list before leaving because once there, it will be too late to think about the things you need to do.
Also set a schedule listing all your appointments, meetings, and free time slots (with a bit of luck). It will allow you to avoid missing a crucial meeting for the future of your company.
Establish a “to do list” on paper or even on your electronic devices.
2. Keep in touch with the office
Preparing your business trip upstream is one of the most important things. You must plan projects before you leave and set deadlines with your team.
Once you have started your business trip, it will be extremely important to be reachable, be able to communicate with your team and work remotely to ensure the smooth running of the office.
You can also create an automatic message on your mailbox or your answering machine to indicate your absence, but also the contact information of a delegate in case of emergency.
Delegating, forecast and anticipating will avoid any inconvenience during your business trip.
3. Don’t forget your comfort
To be able to perform well during the meetings that will be held during your business trip, comfort is a factor not to be neglected! Indeed, no matter what you are, fatigue greatly affects your productivity.
Therefore, do not hesitate to choose a well-known hotel (or at least well rated on the Internet) in order to benefit from optimal comfort outside working hours. Do not neglect any factor: bed, pillows, showers, all these elements allow you to maximize your comfort during your business trip.
Also, make sure that the hotel you have chosen is conveniently located (restaurants nearby, downtown, noise pollution to major cities).
Finally, do not hesitate to take in your luggage objects that will make you feel at home, no matter where you are.
A healthy mind in a healthy body, such is the motto you will have to respect!
4. Be as preventive as possible
In the continuity of the preceding point, you have to be foresight. Imagine yourself on the other side of the world without your makeup kit, your laptop or without your favorite suit?
So prepare your luggage in advance in order to do not miss anything on the spot, your phone and computer chargers, your spare clothes but also files that you may need.
Also, plan for unexpected events! A delayed flight, an accident on the road or any other unexpected event could seriously affect your business trip, as well as your mood. Prefer direct flights rather than stopovers to minimize the risk of problems, order a taxi in advance to avoid waiting outside the airport, etc.
Be concise: take the necessary without forgetting important things.
5. Familiarize yourself with your destination
Think before leaving for your business trip to familiarize yourself with your new destination. Usually, business trips take place into big cities and “big cities” often rhyme with “problems”.
Check the location of your appointments before your departure in order to avoid any delay on D-Day or the location of your hotel in order to be able to arrive as quickly as possible. Also, check out the points of interest around your hotel to make it easier to remember once there. Download the maps of the city on your smartphone to access it even without Internet connection.
All these tips that will help you to minimize the waste of time, as well as reduce all sources of trouble and stress during your business trip.
Like an explorer, decrypt your future destination.
6. Optimize your time
Optimize your time to the max! All minutes spent in transport, traffic jams or out of working time can be exploited in order to facilitate you the business trip.
Prepare your meetings and interviews during your flight so you do not have to do it once you arrive at your hotel. In addition, you will be more efficient during your flight than once you arrive at your hotel after a day spent on transport. In case of traffic jam, review the important points of your meetings! This will allow you to perform better during your interview. Finally, create an office space in your hotel room to permit you to work efficiently during free time.
Your business trip can only be a success if you manage to combine all these factors
Watch, smartphone and a diary will be your most loyal allies.
This article provides a non-exhaustive list of tips to keep you productive during your business trip. This selection is specific to us and can be complemented by many other tips!
If you are able to combine these six points on your next business trip, you can be sure that you will gain in productivity and efficiency. Vietwind also hopes that these tips will help you achieve your next goals.